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Proofpoint, Inc.

Adding a Spam-reporting footer to an inbound email

 

Adding a Spam Disclaimer

To add Proofpoint's Easy-spam-reporting disclaimer footer to inbound mail, follow these simple steps:

  1. Navigate to Security Settings > Email > Spam Settings
  2. From the Include an easy-spam reporting disclaimer in passed email dropdown, select Yes
  3. Click Save

If you want to add the footer to individual users/functional account and not the entire company, navigate to Administration > User Management > Users/Funcitional Account and then click on the desired user. At the top of the 'User Profile' page, click Spam and then follow steps 2 and 3 above.

Selecting Yes from the dropdown list will append a footer to the bottom of all inbound email, stating that it has been scanned by Proofpoint Essentials for spam and viruses, as well as adding a great easy-spam-reporting feature which allows users to immediately report if the email has been misclassified from within the message.  

If you notice the Easy-spam-disclaimer footer is not added to some inbound emails, please review Easy-spam-disclaimer not being added

how to turn off Spam disclaimer for individual users/Functional accounts

To remove the Easy-spam-reporting disclaimer for users or groups who do not want them, follow these simple steps:

  1. Navigate to User Management > Users/Functional Accounts
  2. Find and click on the User/Functional Account
  3. Click Spam
  4. From the Include an easy-spam-reporting disclaimer in passed email dropdown, select No
  5. Click Save